Eric's path to Castlewood ran through ministry, not accounting school. He taught theology at his alma mater, Colorado Christian University, then spent 4 years as a Campus Life Site Director for Denver Area Youth for Christ. When COVID pulled him out of in-person student ministry, he picked up bookkeeping for YFC USA's national finance team — and never really stopped. What started as billing chapters for insurance and service fees grew into active role in all aspects of YFC's finances. He didn't just watch ministry leaders get stretched too thin trying to be part-administrator, part-marketer, part-everything — he lived it, and burned out. That experience became the founding thesis of Castlewood: free ministry leaders up to do the work only they can do, by taking the books off their plate.
Kelly brings her own path to the business. She managed the day-to-day operations of an optical practice, then moved into banking, before stepping back from her career to raise and educate their three kids. That same steady, detail-oriented instinct now shows up behind the scenes at Castlewood, where she supports the practice so Eric can stay focused on clients.
Eric is the more idealistic of the two — occasionally lost in pie-in-the-sky thinking — while Kelly, just as detail-oriented but tuned to different things, is quick to pull him back to earth. Married sixteen years, including a year in Scotland for grad school with an infant in tow, they spend their free time hiking, reading, writing, and cheering at swim meets with their three kids: Calvin (13), convinced he's now taller than his perpetually-slouching father; Piper (11), horse-obsessed with a stuffed-animal collection to match; and Colin (7), pockets always full of bouncy balls and sticky hands, and already better acquainted with the neighbors than either parent. Rounding out the household: a dog, a cat, and one open chicken coop the family has agreed not to relitigate.
Eric, Kelly, and their 3 kids are members of Parker Evangelical Presbyterian Church, in Colorado.
Anyone can promise honesty. We'd rather show you the architecture: duties separated so no one — including us — ever controls a transaction end to end. Flat fees agreed in writing before work begins, so no incentive ever pulls against your interest. Books documented so thoroughly that any qualified reviewer could pick them up cold. Everything we know published openly, so you can check our thinking before you pay us a dollar.
Each of those is a small thing. Together they produce something bigger: financials nobody has to take on faith. Your board sees numbers it can verify. Your donors see gifts they can trace. Your auditor sees a paper trail instead of a puzzle. That's where clarity and confidence actually come from — not from trusting your bookkeeper more, but from needing to trust them less.
Controls that protect your people as much as your money. Good systems mean no volunteer ever has to be in a position where suspicion could fall on them.
Reports written for the people who read them. If your board can't understand the financials in five minutes, the financials aren't done yet.
Walk into every board meeting, audit, and donor conversation knowing the numbers hold up. That's the real product — the bookkeeping is just how we get you there.
A generalist bookkeeper can categorize your transactions. But do they know that restricted gifts can't fill an operating shortfall? That housing allowance treatment varies by state income tax rules? That the Single Audit threshold changed? That your chapter structure changes how you report?
We do — because it's all we study. Our published guides, articles, and videos exist so you can check our work before you ever pay us a dollar.
See What We PublishEvery dollar traceable to donor intent.
Set up correctly, documented properly, state rules included.
Filed on time, telling your story accurately to the public.
Multi-site reporting and campaign compliance from day one.
Thirty minutes, no obligation. You'll get honest answers either way.